Rules and Regulations

Examination and Evaluation

Evaluation of a student in each course is a continuous process, based on:

Evaluation Components	Weightage	Mode of Evaluation
Continuous Internal Evaluation (CIE)	50%	Tests, Assignments, Quizzes, Tutorials, etc.,
Semester End Examination (SEE)	50%	Written, Practical

Continuous Internal Evaluation (CIE)

CIE is based on tests/ practical session/hands on session or any other form of evaluation depending on the type of course. The following section details the process for theory and laboratory courses

Theory Courses

CIE is conducted by way of two tests (Refer Academic Calendar of Events) each with a maximum of 40 marks and 10 marks evaluated through alternate assessment tools (AAT). The average marks of the tests are computed as the final test marks.

• One compensatory test will be provided to those students who are having satisfactory attendance, course-wise but remained absent for either test 1 or test 2 due to a valid/unavoidable circumstance with prior permission. The syllabus for the compensatory test would be the entire course syllabus, conducted in the last week of the classes during the semester.
• Test 1, Test 2 and compensatory test would be written on individual test booklets. The books after evaluation are shown to the student for him/her to understand points of improvement.
• The marks are compiled by the respective departments, displayed on the Department Notice Board and a copy is also sent to the Office of the Controller of Examinations.
• AAT would include periodic evaluation of the student through quizzes, surprise tests and assignments. The evaluation of assignment could be descriptive / analytical type assessment spread throughout the semester, weekly/fortnightly, assignments, problem solving, group discussions and seminars depending on the course. CIE could also be evaluated by experiential learning, collaborative learning, project-based learning, problem-based learning, web based learning, game based learning, compute-support collaborative learning, mobile assisted learning, seamless puzzle based learning. This could include any activities of off campus learning in the relevant discipline.
• To maintain transparency, the students are required to check the test/quiz/assignment booklets after evaluation and affix their signature.

• Examination
• About COE
• Message from COE
• Notification
• Results

Question Papers for CIE

The head of the department appoints an internal faculty to set the question paper as per standards set for each of the tests. The questions papers are sent to the office of the COE one day prior to the test. The office of the COE takes responsibility to photocopy the required number of copies of the question paper on the day of the test. The same is handed over to the department for conduction.

The Head of the Department and the team ensures that the conduction of the test is done in a smooth and fair manner.

Laboratory Courses

The laboratory session is held every week as per the timetable and the performance of the student is evaluated every session. The average of marks over number of the sessions is considered for 20 marks. An internal test is conducted at the end of the 14th week for a maximum of 20 marks. The students are tested for their exposure on practical aspects of the course by means of a viva voce at the end of the semester for 10 marks.

Projects consisting of mini, major, internship shall be evaluated by Department Project/Internship Committee nominated by the Head of the Department, the breakup is as indicated in the table below. The project committee would evaluate the project status in three stages throughout the semester (First Presentation at the end of 4 weeks, Second Presentation at the end of 10 weeks and the final internal presentation at the end of the 14^th week).

• HOD shall announce the CIE marks in the Department notice board prior to the commencement of semester end examination (SEE). Any discrepancy in CIE marks shall be brought to the notice of the concerned faculty immediately by the students for redressal before the commencement of SEE.
• The department shall submit the CIE marks duly signed by the faculty in-charge and HOD to COE on or before the last academic working day of the semester.

Semester End Examination (SEE)

SEE is based on Examination for theory courses and practical session for laboratory courses.

Theory Courses

SEE is conducted for 100 marks by means of an examination. The Question paper would have ten questions with two questions from each module. Students would be required to answer any five of the questions with one question compulsorily from each module. The maximum marks for each question would be 20 marks with a maximum of four sub-divisions.

Question Papers for SEE

The Chairman of the Board of Examiners appoints faculty (both internal and external) for setting of question papers for each course. A list of the same is sent to the office of COE. The question papers are received by the office of the COE and handed over to the Chairman of the COE for scrutiny. The scrutinized papers are sent to the office of the COE. The office of the COE would collate the questions from different sets of question papers for a course, type it and invite the Chairman of the COE and senior faculty for proof reading. The scrutinized papers would be stored in the strong room of the COE and opened only on the day of the examination. The decision of the final question paper set to be photocopied would solely be under the discretion of the Chief of Controller of Examinations/COE

Laboratory/Project Work/Internship

Question Paper pattern covering experiments/programs as mentioned in the syllabus for the respective laboratory shall be set by the faculty members handling the labs and scrutinized by the Chairman of COE. There will be two examiners - internal and external for SEE of lab courses (including project, internship, mini-projects, etc.)

The breakup of the SEE marks for practical/project work/internship is as shown.

• The duration of the examination would be 3 hours.
• A student needs to obtain a minimum of 40% of the marks allotted in SEE, failing which “F” grade will be awarded for the course.

Evaluation of SEE Theory Answer booklets

The answer scripts of SEE may be normally evaluated by two evaluators with an independent evaluation process.

If the difference between the marks awarded by two evaluators is less than 10%, then the average of the two marks awarded by the two evaluators is the final marks.

If the difference between the marks awarded by two evaluators is greater than 10%, then a third evaluator assess the script. The average marks of the closest two evaluations are taken as the final marks. If one of the three evaluation marks falls exactly midway between the two, then higher two evaluation marks are taken and the average of this is awarded as final marks.

Paper Viewing

A student could apply for viewing of his/her answer script after the declaration of the result. An application form for the same with detail of subjects whose answer scripts are to be viewed is duly filled by the candidate and submitted to the office of COE with the fees duly paid. The student on the announced date and time of the paper viewing would be accompanied by the faculty mentor/parent to view the script. The answer script along with the scheme and solution would be shown to the student with the marks evaluated.

The student needs to write his/her comments in a register provided after paper viewing

Passing Standards

• Minimum CIE marks for appearing for theory/laboratory courses is 40% of the maximum marks. If the student secures CIE marks less than 40% then such students are not allowed to take SEE examination for the concerned subject which would be categorized as Not Satisfying Sessional Requirements (NSSR) status which will amount to F grade in the course.
• A student needs to secure a minimum of 40% of the maximum marks in the theory/laboratory course.
• The student needs to secure a minimum mark of 40 (Combined CIE and SEE) out of a total of 100 marks to qualify for a pass grade in the subject. .

Grades and Grade Points

Global Academy of technology follows Absolute grading system with the following attributes

Description of Grades

Make-up Examination

The Make-up Examination facility shall be available to the students who have been awarded the transitional Grades (I-Grade or the X- Grade).

The Make- up Examination will be scheduled by COE after the announcement of Odd/Even semester results.

The standard of the Make-up Examination shall be the same as that of the regular SEE for the Courses.

There shall be no makeup examination for any course in the credit system for following students:

• Who have absented themselves from attending CIE or SEE without valid reasons
• Who have failed (secured ‘F’ grade) to meet the minimum passing standards prescribed for CIE and/or SEE
• Who have been detained for want of attendance
• Who have withdrawn from the course (W grade)

Students having temporary grades (I/X) who do not make use of the makeup examination, their temporary grades shall automatically convert into F grade.

Summer Term

Summer Term is conducted at the end of every even semester and after the announcement of even semester results. Students need to register only for offered course for a maximum of 16 credits but not exceeding 4 courses, including both theory and laboratory.

In Summer Term students can register only for courses with F/W grade and they cannot register for new courses for credit. No change in elective courses are permitted during the Summer Term.

All the rules for taking-up normal semester SEE holds well for fast track semester SEE. Temporary grades (I/X/W) are not awarded in Summer Term.

Grade Card

• Each student will be issued a grade card at the end of odd and even semester as well as fast track examinations.
• This will have a list of all the courses registered by the student for the examination together with their credits, the letter grades and grade points awarded.
• The result of mandatory courses, which are of the non-credit type, will also be reflected in the grade card with appropriate letter grades.

Calculation of SGPA and CGPA

SGPA and CGPA calculations: Illustrative Example for one year

Percentage Equivalence of grade points and award of class

The following formula for conversion of CGPA to percentage of marks to be used only after a student has successfully completed the program.

Percentage of Marks = ( CGPA-0.75 ) * 10

Class Designations

• ≥ 70% (First Class with Distinction)
• ≥ 60% and < 70% (First Class)
• < 60 % (Second Class)

Vertical Progression (Promotion to next academic year for both UG and PG programs)

For UG Programs

• Students having not more than 4”F” in the first two semesters of the First year of the program shall be eligible to move to second year.
• Students having not more than 4 “F” in the I and II year shall be eligible to move to III year.
• Students who have earned all the prescribed credits of the I year and not having more than 4 “F” in the II and III year shall be eligible to move to IV year.
• Audit and non-credit courses would not be considered for vertical progression.

For MBA Programs

• Candidates, with a maximum of four backlog courses of first year shall be eligible for taking admission to second year (III semester)

For M.Tech Programs

• Candidates, with a maximum of two backlog courses of first year shall be eligible for taking admission to second year (III semester)

Award of Degree

Degree is awarded to the students satisfying the following conditions:

• Securing credits as stipulated (175 for UG, 88 for M.Tech and 100 for MBA)
• Should not have any transitional grades (I, X, W) for any course.
• Secured CGPA ≥ 5.0
• Should have passed in all mandatory courses.
• Should not have any dues to the institute
• Should not have any pending disciplinary proceedings.

Declaration of Ranks

• Based on CGPA earned from 1st to 8th semesters (3rd to 8th for Lateral entry) for UG students and semesters 1 to 4 for the PG students.
• Should have completed entire course in the college itself.
• Passed all subjects (Including Mandatory Courses) in first attempt with CGPA 7.75 and above in the prescribed semester as per syllabus.
• Should not have secured I, W, X, F grades in any of the courses in entire course
• Should not have discontinued the program for any period during the course of study
• Has not been awarded any kind of punishment for malpractice or indiscipline
• Minimum 10 candidates should have appeared for 8th semester of that program
• Total number of ranks = 10% of no. of students appeared in examination in that program but not exceeding 3 ranks for each program
• If two students get the same CGPA, the tie shall be resolved by considering the number of times a student has obtained higher SGPA,
• If it is not resolved even at this stage, the number of times student has obtained higher grades sequentially from S to E till the tie is resolved.
• If the tie is still unresolved, the students with similar CGPA will be awarded the same rank.

Termination from the Program

A student is required to withdraw from the program and leave the institute on the following grounds:

• Failure to secure a CGPA ≥5.0 at the end of any semester for the first time attracts a warning before approval to continue in the following semester. However, a student failing to secure CGPA ≥5.0 in five consecutive semesters has to withdraw from the engineering program. However, the student could take readmission to the I year.
• Failure to meet the standards of discipline as prescribed by the institute from time to time.
• Absence from classes for more than 6 weeks at a time in a semester without leave of absence being granted by the Competent Authority.

Maximum Duration of the program

The maximum period which a student can take to complete a full time academic program shall be the same as prescribed by the University from time to time, eight years for B.E/B.Tech program, four years for M.Tech/M.B.A program.

Mandatory Courses

Mandatory courses shall not carry any credit for the award of the Degree. But, a pass in each such course during the programme shall be a necessary requirement for the student to qualify for the Degree.

Malpractice in Tests and Examinations

Malpractice Enquiry Committee (MPEC) consisting of Principal as Chairman, Dean Academics and Controller of Examinations as members shall look into the booked cases of malpractice and conduct proceedings to assess the nature of malpractice and its severity during the Semester End Examinations (SEE). Penalties and Punishments to the students involved in malpractice during the examination shall be as below:

Nature of Malpractice (Grade –I)

• Misbehaviour with officials or any kind of rude behaviour in or near the examination hall using obscene or abusive language.
• Writing in the question paper/admission ticket & or passing to the other students in the examination hall.
• Disclosing identity by writing any words or by making any peculiar marks or by writing the USN on to pages other than the facing sheet in the answer script while answering.
• Possession of electronic devices like mobile, programmable calculator, pen drive and any other electronic devices/storage devices in the examination hall.
• Communicating with any student or any other person inside or outside the examination hall with a view to take assistance or aid to write answers in the examination. Having any written matter on scribbling pad, calculator, palm, hand, leg, hand kerchiefs, clothes, socks, instrument box, identity card, hall ticket, scales etc.)
• Destroying any evidence of malpractice, tearing or mutilating the answer script, or running away along with the answer script from the examination hall or premises.
• Copying from the material or matter or answer of another student or similar aid or assistance is rendered to another student within the Examination hall.
• Making any request of representation or inducing to bribery to Room superintendent or any other university official for favours in the examination hall or to the examiner in the answer script.
• Approaching directly or indirectly the teachers, officers or examiners or bring about undue pressure for favours in the examination.
• Receiving material for copying from outside or inside the examination hall.
• Bringing into the examination hall or being found in possession of portions of a book or manuscript or such other material or matter to be brought into the examination hall.

Penalty/ Punishment

• Denial of benefit of performance of that particular paper in which the student is booked under malpractice
• Denial of benefit of performance of that particular examination (all the subjects for which the student has registered for the examinations)
• Debarring the student from appearing for one more subsequent examination.

Nature of Malpractice (Grade –II)

• Repeated Indulging in Malpractice

Penalty/ Punishment

• Denial of benefit of performance of that particular examination (all the subjects for which the student has registered for the examination).
• Debarring the student from appearing for subsequent examinations extending up to three examinations.

Nature of Malpractice (Grade –II)

• Impersonating or allowing any other person to impersonate to answer in his/her place in the examination hall
• Threatening with weapons or any other means to the room superintendent.

Penalty / Punishment

• Rusticate the student from the university. In case of impersonation, both the students concerned shall be handed over to the police by the chief superintendent with intimation to the university.

Malpractice in tests

If a student is involved in malpractices as defined for SEE in any course of I Test/ II Test/III Test or any form of assessment.

Penalty / Punishment

“F” grade will be awarded for that course in that semester. He/she will neither be permitted to appear for SEE nor to withdraw the course.